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Como un servicio a la comunidad mexicana se informa que, el Halton Multicultural Council está buscando un Asistente Ejecutivo(a).
Si está interesado en mandar su solicitud, anexo encontrará los requisitos y las instrucciones para dicho proceso.
La persona de contacto en la organización es: Al Shanghavi ashanghavi@halton-multicultural.org
Atentamente,
Consulado General de México
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The Halton Multicultural Council
Internal and External Posting
POSITION PURPOSE
Provides secretarial and clerical support to the Executive Director. Types and assembles letters, memos, and reports. Answers questions and directs telephone calls and visitors. Prepares documents and assembles and maintains statistical data. Records and distributes minutes from Board and management meetings. Performs and oversees specific projects and programs as assigned.
DUTIES AND RESPONSIBILITIES
1. Assumes responsibility for the effective performance of all assigned secretarial and clerical functions.
a. Receives and screens visitors and telephone calls and either notifies staff members or records and relays messages. Conducts visitors to proper offices and announces them.
b. Schedules appointments.
c. Types and assembles a variety of documents including memos, letters, and reports.
d. Composes and edits correspondence.
e. Files correspondence, memos, records, and reports. Maintains files.
f. Sorts and distributes incoming mail.
g. Communicates with members of the Board regarding dates, locations, and times of Board and committee meetings.
2. Assumes responsibility for preparing and maintaining assigned records and reports.
a. Assembles, tabulates, calculates, and maintains financial and statistical data on a regular and special basis.
b. Prepares documents as assigned.
c. Assembles internal reports submitted to Board of Directors and committees.
d. Drafts minutes from notes and submits to management for revision and final approval.
e. Maintains policy manuals, guides, and other reference materials.
f. Coordinates the distribution of the Annual Report.
3. Assumes responsibility for maintaining effective business relations with clients and external contacts.
a. Resolves customer requests, complaints, and problems or refers them appropriately.
b. Promotes goodwill and conveys a positive image of HMC.
4. Assumes responsibility for establishing and maintaining effective working relationships with area staff and with management.
a. Assists others as needed.
b. Keeps Executive Director informed of activities and of any significant problems.
5. Assumes responsibility for related duties as required or assigned.
a. Performs miscellaneous clerical tasks.
b. Performs special operations and manages special projects as assigned.
c. Ensures that work area is clean, secure, and well maintained.
QUALIFICATIONS & EXPERIENCE
• Three to five years of secretarial experience, with at least two years as an executive assistant.
• Certificate in Office Administration: Executive preferred or an equivalent combination of education and experience
• Previous non-profit experience an asset.
• An understanding of and sensitivity to the unique experiences of newcomer families and the process of integration into a new society.
• Previous multi-stakeholder relations experience an asset.
• Demonstrated ability to establish and maintain positive relationships with clients, colleagues and key stakeholders
• Second language is an asset.
• A valid driver’s license and access to a vehicle is an asset for work related travel.
REQUIRED SKILLS
• Exceptional computer skills including proficiency in Word, Excel and Publisher.
• Strong attention to detail.
• Multi-tasking.
• Team work.
• Interpersonal.
• Verbal and written communication.
• Flexible to deal with changing demands of the job, including a varied work schedule.
• Commitment to task.
• Organizing and planning.
• Solid analytical, creative, and problem-solving abilities.
• Project management skills.
• Able to work well independently.
RELATIONSHIPS
• Internally with all employees in the organization to clarify, discuss and resolve work related issues. Interacts with the Executive Director and Coordinators to update, seek guidance and obtain approvals.
• Externally with community stakeholders to respond to queries and resolve problems.
Application:
Submit letter of interest and an updated resume to Human Resources:
Attention: Al Shanghavi, Human Resources Coordinator.
Deadline: April 11, 2008.
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